01
Dedicated HR Manager
You get a dedicated online HR Manager from HRTailor, specifically for you and your business.
PAYROLL OUTSOURCING
Payroll Outsourcing Services India.
End-to-end payroll processing, PF/ESIC/PT/TDS compliance, and payslips — managed by a dedicated HR Manager. From ₹10,000/month.
200+
Businesses served
₹0
Penalty record
3 wk
To fully operational
8+
Cities covered
WHAT IT IS
What is payroll outsourcing?
Payroll outsourcing is the process of delegating salary calculations, tax deductions, compliance, payslips, and employee benefits to a third-party provider. It helps businesses save time, reduce errors, and stay compliant with PF, ESIC, labour laws, and other statutory requirements. A fully digital payroll system removes paperwork, ensures accurate salary payments, and keeps employees satisfied. By making payroll processes easier and more organised, organisations can spend more time on their main business activities while keeping payroll efficient and error-free.
WHY OUTSOURCE
Benefits of payroll outsourcing.
By managing your daily HR activities, HRTailor's full HR outsourcing services help businesses achieve their goals.
02
Efficient HR processing
HRTailor's efficient HR processing assists you in growing your firm.
03
More time for your core
HRTailor frees up your valuable time so you can concentrate on your main tasks.
04
AWS-grade security
You get AWS security with HRTailor. Data security is nothing to be concerned about.
HOW IT WORKS
How payroll outsourcing works.
A clean monthly cycle, run by your HR Manager, with confirmation gates so nothing goes out wrong.
01
Monthly payroll run
Your Online HR Manager handles monthly payroll — including incentives, bonuses, appraisals, and salary restructuring.
02
Attendance confirmation
Employee attendance is tracked, and payroll proceeds only after confirmation to ensure accuracy.
03
Draft & payslips
Draft pay sheets are prepared and salary slips are uploaded once confirmed.
04
Query resolution
All payroll-related employee queries are addressed, ensuring tasks are completed smoothly and on time.
WHAT YOU GET
What's included in HRTailor payroll.
A complete monthly payroll operation — calculation, statutory filing, reporting, and an employee helpdesk.
- Monthly salary processing. Variable pay, fixed pay, allowances, deductions, leave-without-pay adjustments, arrears, bonuses and settlement payouts — all computed and validated. Payslips generated and distributed via your HRMS or email by working day 5.
- Statutory deductions & filings. PF (monthly ECR to EPFO, UAN coordination, transfer claims), ESIC (returns, enrolments, dependent registrations), Professional Tax (state-by-state), TDS (monthly computation under both regimes, quarterly 24Q, Form 16) and LWF.
- Reports & reconciliations. Monthly cost-to-company breakdown, statutory liability summary, employee-wise pay register, GL-ready journal entries, year-on-year salary cost trends and audit-ready documentation.
- Helpdesk for employees. Your team asks payroll questions — HRA exemption, 80C declarations, payslip clarifications, missed reimbursements — directly to our team. We resolve, you don't get pulled in.
MULTI-STATE
Multi-state payroll — built in, not extra.
Post-COVID, most Indian teams span multiple states — and each location triggers different compliance. We handle them all in one payroll cycle.
- Bangalore. Karnataka PT (slabs at ₹15k, ₹30k thresholds).
- Pune. Maharashtra PT (different slabs) plus LWF (₹12 employee + ₹36 employer, biannual).
- Delhi. No PT (one of the few non-PT states) but specific Shops & Establishments rules.
- Chennai. Tamil Nadu PT (half-yearly, a different structure entirely).
Your single monthly run produces compliant deductions and filings for every state your team sits in. No "we only do PT in 3 states" caveats.
SELF-SERVICE
Employee self-service.
- Payslips on demand. With our HRMS, employees can view or download their payslips anytime.
- Documents anywhere. All documents uploaded during induction are available to view or download from any location, any time, on any device.
- Manager approvals. Managers get administrative access to approve or reject attendance and expense-reimbursement requests.
TOOLING
Your HRMS, or ours.
HRTailor doesn't sell HRMS software. We work with whatever you already use, or set one up if you don't have one.
- Already on an HRMS? We integrate with Zimyo, Keka, GreytHR, Darwinbox, Pocket HRMS, PeopleStrong, Razorpay Payroll, Quickbooks Payroll and most major Indian platforms — pulling attendance and leave, running payroll, pushing payslips and reports back.
- No HRMS yet? As part of onboarding we configure a cloud HRMS for you — typically Zimyo, Keka or GreytHR depending on team size and budget. You own the subscription; we're your admin user.
- Pure-spreadsheet shop? Also fine for very small teams — though we'll usually recommend a cloud HRMS by month 3, since spreadsheet payroll doesn't scale past ~20 employees.
ACCURACY & SLA
What we commit to.
- Payroll accuracy. Zero errors on monthly cycles. If we cause an error, we remediate at our cost — including any penalty negotiation. Maintained across 200+ clients.
- Statutory filing. All filings completed by the legal due date — PF and ESIC by the 15th, PT by the state date, TDS by the 7th, quarterly TDS returns on schedule.
- Payslip delivery. Payslips out by working day 5, assuming attendance and variable inputs are received by working day 28 of the previous month.
- Query response. Employee queries acknowledged within 4 working hours; resolved within 1 working day for standard queries, 3 for complex ones.
COMPLIANCE
Compliance, handled.
Payroll in India is a compliance-plus-calculation problem. Get one filing wrong and you face 12% p.a. penalty interest plus damages — a single missed PF return for 50 employees can cost ₹40,000–₹1,00,000, far more than a year of outsourcing fees.
- Always current. HRTailor continuously updates compliance processes to stay aligned with current regulations and best practices.
- TDS reporting. Detailed TDS reports for monthly deductions and payments, ensuring accurate and timely compliance.
- Bulk salary transfers. Employee salary details, bank information and transfer amounts prepared for easy, accurate bulk transfers as per client instructions.
- Form 16. Form 16 (TDS certificate) provided to employees as required, so they have the documentation they need for tax filing.
REFERENCE
Statutory compliance penalties in India — 2026.
| Compliance Area | Violation | Penalty (First Offence) | Filing Deadline |
|---|---|---|---|
| PF — Late Payment | Delayed employer PF contribution | 12% p.a. interest + 5-25% damages | 15th of following month |
| PF — Non-registration | Failing to register (20+ employees) | ₹5,000-₹25,000 fine | Within 30 days |
| ESIC — Late Payment | Delayed ESIC contribution | 12% p.a. interest on arrears | 15th of following month |
| ESIC — Non-registration | Failing to register (10+ employees) | ₹5,000-₹25,000 fine | Within 15 days |
| Professional Tax | Delayed PT payment | Interest 1-2% per month (varies by state) | Monthly/Annual |
| Gratuity — Non-payment | Withholding gratuity | 10% p.a. interest from due date | Within 30 days |
| Minimum Wages | Paying below minimum wage | ₹500-₹10,000 fine per employee | Per pay period |
| POSH Compliance | No ICC or policy (10+ employees) | ₹50,000 fine | Immediate |
| TDS — Late Filing | Late TDS return filing | ₹200/day until filed | Quarterly |
| TDS — Non-deduction | Failing to deduct TDS from salary | 1% per month interest + TDS amount | At salary credit |
Penalties are indicative and may vary by state. Updated for 2026 regulations. For a company-specific assessment, contact our compliance team.
REFERENCE
Professional Tax slabs by state — 2026.
| State | Monthly Salary Slab | PT Amount (Monthly) | Annual Cap |
|---|---|---|---|
| Maharashtra | Up to ₹7,500 / ₹7,501-₹10,000 / Above ₹10,000 | Nil / ₹175 / ₹200 (₹300 in Feb) | ₹2,500 |
| Karnataka | Up to ₹15,000 / Above ₹15,000 | Nil / ₹200 | ₹2,500 |
| Gujarat | Up to ₹5,999 / ₹6,000-₹8,999 / ₹9,000-₹11,999 / Above ₹12,000 | Nil / ₹80 / ₹150 / ₹200 | ₹2,500 |
| Tamil Nadu | Up to ₹21,000 / ₹21,001-₹30,000 / Above ₹45,000 | Nil / ₹100 / ₹310 | ₹2,500 |
| Telangana | Up to ₹15,000 / ₹15,001-₹20,000 / Above ₹20,000 | Nil / ₹150 / ₹200 | ₹2,500 |
| West Bengal | Up to ₹10,000 / ₹10,001-₹15,000 / Above ₹40,000 | Nil / ₹110 / ₹200 | ₹2,500 |
| Delhi | Delhi does not levy Professional Tax | ||
| Haryana / UP / Rajasthan | These states do not levy Professional Tax | ||
Slabs verified for FY 2025-26. HRTailor manages PT compliance across all states.
SWITCHING
Migrating from your current provider.
Switching from another provider or in-house payroll? Most clients are fully migrated within 30 days — no cycles missed, no filings dropped.
01
Week 1 — Collect
We collect your last 3–6 months of payroll runs, statutory registration certificates (PF, ESIC, PT, S&E), employee master data, salary templates and TDS records. NDAs in place.
02
Week 2 — Reconcile
We reconcile your statutory liability — PF challans, ESIC, state-wise PT, pending notices — and give you a one-page report so you know exactly what you're handing over.
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Week 3 — Parallel run
We compute the upcoming month's payroll alongside your current provider so you can compare. Differences are documented and reconciled.
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Week 4 — Live cutover
We handle the live monthly cycle. Your previous provider is debriefed and any final returns from their period are filed cleanly.
PRICING
Pricing — scope-based, transparent.
Payroll-only outsourcing starts at ₹5,000/month for small teams (up to 15 employees, single-state, basic statutory). Mid-tier (30–60 employees, multi-state, full statutory) typically runs ₹10,000–15,000/month. Larger SMEs (100+ employees, complex comp, multiple entities) range ₹20,000–35,000/month.
Most clients buy payroll as part of a broader HR outsourcing engagement, where the blended price is lower than payroll-only plus separate HR services. We'll scope both and recommend whichever is cheaper for your situation.
Outsource your payroll today. Focus on growing your business.
From ₹10,000/month · Setup in 3 weeks.
Book a free consultation →FAQS
Frequently asked questions.
Existing accounts are fine. We coordinate with your PF/ESIC consultant (if any) or take over the EPFO/ESIC portal access directly.
Yes — expat payroll with FRRO compliance, social security exemption certificates where applicable, and tax-equalisation calculations are all handled. It costs slightly more per expat employee due to complexity.
We compute and report perquisite tax on ESOP exercises and RSU vests. We do not administer the ESOP plan itself — that's typically handled by your CS or a dedicated ESOP administrator.
All data resides on encrypted cloud storage with role-based access. Statutory portal credentials are rotated quarterly. We don't share employee data with third parties. An NDA is signed with every engagement, and an ISO 27001 compliance roadmap is underway.
Yes — F&F calculation, leave encashment, gratuity (if applicable), tax adjustment, statutory settlement and exit letter. Typically processed within 30 days of the last working day.
Payroll-only starts at ₹5,000/month for small single-state teams. Mid-tier multi-state runs ₹10,000–15,000/month, and larger SMEs range ₹20,000–35,000/month. Bundled with broader HR outsourcing, the blended price is usually lower.
RELATED
Related HR services.
HR Policy Management
Clear policy documentation that defines leave, attendance and compensation rules — the backbone of clean payroll.
Salary Structure Design
A tax-optimised salary structure with proper CTC breakup for maximum take-home pay, set up before payroll runs.
Leave & Attendance
Reliable leave and attendance tracking that feeds data directly into payroll, automatically.
Exit Management
Complete full-and-final settlement including gratuity, leave encashment and notice-period adjustments.
Ready to hand payroll to people who do this every day?
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